Here is what actually happens when you sell metal in a gold IRA. The exact forms and order differ a little between custodians, but the shape is the same everywhere.
Step 1: Decide what to sell and what happens to the cash
Write down exactly which products and how many: "10 one-ounce American Gold Eagles" is clearer than "$40,000 of gold". Then decide whether the cash will stay in the IRA, be distributed to you, or move to another IRA. This decision determines which forms you sign and whether tax withholding applies.
Look at your most recent custodian statement to confirm what you hold. The statement lists each product, quantity and the custodian's estimated value. If what is on the statement does not match what you thought you bought, sort that out before you sell.
Step 2: Get quotes
Call your original dealer and at least one other dealer that buys from IRAs. Ask each for a bid per coin or per bar, and ask how that bid compares with the current spot price. A good dealer will tell you the spot price and its bid in the same breath. Write the numbers down with the time of the call - gold prices move every minute.
Step 3: Send instructions to the custodian
Most custodians use a form often called a "buy/sell direction", "trade direction" or "liquidation request". It typically asks for:
- Your account number and signature
- The products and quantities to sell
- The buyer's name and contact details
- The agreed price, or an instruction that the price will be locked on a recorded call
- Where the cash should go (stay in the IRA, distribution, or transfer)
If you are taking the cash out, you will also complete a distribution request, including your federal (and possibly state) tax withholding election. We cover that in state taxes and withholding.
Many dealers will fill in the custodian forms for you and send them for your signature. That is fine and normal, but read every line before you sign, especially the product list and the price.
Step 4: Lock the price
The buyer locks the price - usually on a recorded phone call or by written confirmation - at a stated amount per coin or bar. From that moment the trade is agreed even though the metal has not moved. Ask for a written trade confirmation showing product, quantity, price per unit, total and date.
Step 5: Depository release
The custodian sends a release authorization to the depository. The depository pulls the metal and either ships it to the buyer (fully insured) or, if the buyer has an account at the same depository, moves it by internal transfer. Internal transfers are typically faster and cheaper.
Step 6: The buyer verifies and pays
The buyer receives the metal, checks it, and pays the custodian, usually by wire. Bullion from an approved depository rarely has verification problems, but if the count or product does not match, the buyer will contact the custodian.
Step 7: Cash is credited, then (optionally) sent on
The custodian credits the cash to your IRA and deducts its own fees, such as a liquidation fee. If you asked for a distribution, the custodian then withholds any tax you elected and sends the rest to your bank, typically by wire or check. If you asked for a transfer, it sends the cash to the receiving IRA custodian.
Step 8: Keep the paperwork
Save the trade confirmation, the custodian's transaction statement and, if you took a distribution, the Form 1099-R the custodian sends early the following year. Your tax preparer will need it.
If you are under pressure - an RMD deadline, a bill to pay - start early. The next section gives rough timelines so you can plan backward from the date you need the money.